Hanging file folders use built-in metal or coated rods that hook onto the parallel rails of a desk drawer, lateral filing cabinet, vertical filing cabinet or a mobile pedestal. They provide a rigid, sliding framework that lets you store and categorize documents while making them easy to access. They also prevent loose papers or file folders from slumping or getting lost in your home or office.

If you’re looking to print a label on your hanging file folders, you can print on self-adhesive labels or insert paper using a standard inkjet printer or laser printer. Once they have been printed, fold the inserts into the clear tabs and attach them to your file folder. If you don’t want to print your labels, you can handwrite them in pen or marker. Make sure to write clearly so you can easily find the files you want.

When you’re creating filing labels for your hanging file folders, start by writing or printing your filing categories neatly and clearly on an insert sheet. Once that’s complete, insert the insert sheet into the tab and attach it to your file folder. When coming up with your categories, use broad ones like “insurance”, “medical” or “taxes.” From there you can create more specific sub-categories when necessary. Make sure your categories are written or printed in bold, simple text so it’s easy to read. Lastly, make sure you place your filing tabs in a spot that’s easy to see in a file cabinet or desk drawer.

Hanging file folders can be recycled, but you need to take them apart first before throwing them out. The paper folder and the metal rods can usually be placed in a recycling bin. However, the plastic tabs cannot be recycled and should be thrown in a garbage can. Make sure you place the right materials in the right bin based on your local guidelines.